ICAMEM 2025

Register as Listeners
Welcome to attend the conference. Please click this registartion link to register as a listener.
Registration feeincluded: Attendance to all sessions; Conference program; Name tag;Certificate; Conference bag; Lunch and coffee break

Register as Presenter (for abstract)
You need to submit the abstract of your paper to us before submission deadline. The conference committee will perform a brief review, and you'll be granted the chance to present your paper as oral presention/poster if it passes the review.
Registration fee included:15 minutes Oral presentation / Poster Presentation; Attendance to all sessions;Conference program; Name tag; Certificate of presentation; Conference bag; Lunch and coffee breaks

Please proceed to register at Meta-Conference system.

Register as Author (for full paper)
Registration fee included: 15 minutes Oral presentation / Poster Presentation; Paper publication; Attendance to all sessions; Conference program; Name tag; Certificate of presentation; Conference bag; Lunch and coffee breaks

Before proceeding with the registration, please ensure the following preparations:

（1）Revise and format your paper in both MS Word and PDF formats, adhering to the review comments and the provided format template. If your paper is formatted using LaTeX, kindly provide the source code in zip format.
（2）If your article includes multiple authors, please indicate the corresponding author along with their email address using an asterisk (*)
（3）Save all high-definition images included in your full paper as separate files in formats such as JPG, PNG, TIFF, or GIF. Name each file according to its corresponding figure label, e.g., Fig1.jpg, Fig2.jpg, Fig3.jpg, etc. Finally, compress all the image files into a single ZIP file.
（4）Complete and sign the "Licence to Publish Proceedings Papers", then scan it in PDF format. Note: Please fill in the "Print Name" and "Signature" fields on the last page with the name and signature of the corresponding author.
（5）Scan the Student Card (if applicable) in jpg format.

Once your files are ready, please proceed to register at Meta-Conference system.
You can also submit the required files directly to the official email address: [email protected].

Registration Fee

Categories	Fee	Notes
Regular Author	500USD/3500RMB	Full paper (within 8-10 pages)
Student Author	450USD/3000RMB	Student & Full paper (within 8-10 pages)
Additional Paper(s)	380USD/2600RMB	More than 1 paper
Additional Page	50USD/300RMB	Charge from 11th page
Presenters	350USD/2400RMB	Abstract/Poster
Listeners	200USD/1200RMB	Join in

Payment Method:
1. Pay by Bank Transfer
* The link for Credit Card payment and the Bank Information can be found in the registration form.
2. Paypal

Notes:
Attendees wish to cancel their conference registration and seek a refund for personal reasons, the following policy regarding refunds will be applied:
1. Cancellation made 60 days prior of the conference date, 100% of the payment will be refunded (Bank/transaction fee charged by the third party will not applied).
2. If cancellation is initiated at least 30 days prior of the conference date, a refund equivalent to 50% of the payment made will be issued.
3. No refunds will be provided for cancellations made within 30 days of the conference start date.
4. All no shows will not be eligible for refunds. Requests for cancellation and refund must be submitted via email. It should be noted that the organizing committee cannot be held responsible for circumstances beyond our control, such as inclement weather, campus conditions, travel disruptions, visa issues, or health-related concerns.

VISA ANNOUNCEMENT:

ICAMEM is not authorized to assist with the VISA process beyond providing the Notification of Acceptance Letter and Invitation Letter (after registration) issued by the ICAMEM Committee Board.
Should your application be denied, ICAMEM cannot change the decision of the Ministry of Foreign Affairs of Hongkong, nor will ICAMEM engage in discussion or correspondence with the MOFA or the Embassy of HK on behalf of the applicant. The registration fee cannot be refunded when the VISA application of individual being denied.

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